Consolidate Difference Language Versions into Single Document

Hi Melissa ,

Following up on what we discussed this morning, I discussed the issue with Paul , we will manually go through the UIN Master List and create all the necessary associations between documents to link the different version. However, before we assign this task to Irit for review (when she is back from holidays on  December 3rd), I want to confirm the approach. Here is updated version of the UIN Master List:

Copy of UIN Master List (21-Nov-19)-2.xlsx 5.34 MB • Download

In the list under the BIT and Treaties tab, you'll see that I've added columns G (Associated Version(s)) and H (Primary):

image.png 149 KB • Download

Associated Version(s) will map which documents are associated with each other, and Primary will determine which document is the primary version for reference within the Article Citator and other master lists.

Note that I mention "reference within ... other master lists" because we also want to use this a parameter for limiting certain dropdown menus options that are pulling entries from the Treaties master list within the new application. For example, within Disputes, there is dropdown menu for Applicable Treaty, which pulls entries from the Treaties master list:

image.png 101 KB • Download

However, to avoid confusion for the admin users, we want to limit the options only to the primary version of the document, which will avoid disputes from being associated with different version of the same document. Therefore, we'll need to make updates to the applicable requirements within TargetProcess where this issue will arise.

Let me know if you have any questions. Happy to have a call to discuss.

Thanks,

Morgan

Morgan  

Can you please review the following cards re: the multiple language requirement:

Upload: 12640 https://industrialagency.tpondemand.com/entity/12640-dispute-document-greater-multiple-languages-greater

Document Groups: 12667 https://industrialagency.tpondemand.com/entity/12667-dispute-documents-greater-document-groups

Document groups > Mark as primary: 12687 https://industrialagency.tpondemand.com/entity/12687-dispute-documents-greater-document-groups-greater

Document Groups > Remove from group: 12689
https://industrialagency.tpondemand.com/entity/12689-dispute-documents-greater-document-groups-greater

Document groups > Add to group: 12690 
https://industrialagency.tpondemand.com/entity/12690-dispute-documents-greater-document-groups-greater

Let us know if this approach is more in line with your thinking. 

Mel

Will do Melissa . I'll provide any comments in the cards themselves.

Morgan 

Hi Melissa ,

The overall approach looks great. As you'll see in the comments, the only issue I identified was how to deal with existing analysis when changing the primary document. Perhaps we could create a mechanism where the analysis automatically transfers from one document to another, and then it would be up to the admin user to review, and ensure the transfer was successful (e.g., extracts are aligned with appropriate paragraph, etc.).

If technical constraints prevent us from doing this, at the very least, we should double check that there is a method for the admin user to download the data associated with the analysis from the previous primary version, and use this to analyze the new primary version.
 
Thanks,

Morgan 

Hi Melissa ,

After talking things through with Paul , you can partially disregard my comment above. Apparently, situations described above will be rare, and we can transfer things manually as they arise. Having said that, could you confirm whether we have an ability to download all the analysis data? I recall talking about this at some point.

In addition, I just realized that the user stories above focus on Dispute Documents, which we initially excluded from these requirements, but again, after further discussion with Paul , let's go ahead an include this feature for Dispute Document, Treaties and Arbitration Rules. I'm not sure if separate requirements are needed for each master list type, but there will definitely be some different admin and front-end results for each master list type when a document has different language versions.

Thanks,

Morgan

Morgan  

Sounds good. Based on your feedback I can build out the requirements for Treaties and Arbitration Rules. 

For dispute documents we have requirements for "Analysis list' described here:

https://industrialagency.tpondemand.com/entity/9956-dispute-document-greater-analysis-list

This does not include the ability to download, however, we feel should be adequate for these dispute document cases.

For Treaties and Arbitration Rules, no analysis is actually completed on the document itself so this concept does not exist. 

However, can we assume that Treaty/Rule documents will follow an identical structure across all languages (para 2.1 in English = para 2.1 in German)? If this is the case, we can design the feature to copy the references over to the new document. 

Mel

Ok. Great, Melissa . Yes, please build out the requirements for Treaties and Arbitration Rules.

Right, that "Analysis list" is what I was thinking. This should do. I also I assume that even if a document isn't the primary, an admin user will be able to view and edits any analysis performed on the document? That way a user could review the analysis in one window, and then copy the analysis in the new primary document?

Yes, the provision structure for Treaties and Arbitration Rules between different languages should be exactly the same. Having said that, as I mentioned above, it sounds like a transfer like this will be rare, and doing it manually should suffice when it occurs.

Morgan 

Morgan  

Manually copying the references would mean going into each dispute document that refers to the treaty/rule and updating the reference. Does that seem manageable?

Mel

Yes, it would mean being able to go into a Dispute Document and review the analysis that has been performed on the previously primary document (i.e., viewing all the Subject Navigator, Article Citator, Jurisprudence Citator, Publication Citator and Terms & Phrases references), and then in a separate browser window, duplicating the analysis in the new primary document.

Sorry for the confusion Morgan , 

To be clear, analysis is not performed on Treaty/Rule documents, but multiple dispute documents may reference a treaty/rule. That means, when swapping a primary treaty/rule document those references need to be updated to point to the new treaty/rule document. 

If you wanted to do this manually, you'd have to go into each separate dispute document and each reference to update the treaty/rule document that is being referenced.

Mel

Melissa could we hop on Zoom call to discuss? My PMI is 604-632-3469.

Morgan

Morgan Sorry, I'm in a meeting until 2:30 my time. I can call you then if that works.

Mel